Form Center

2. Vendors make Gold Fest a success! Whether you're sharing handmade goods or explaining your one-of-a-kind services, you’re a big part of what makes this event special. We can’t wait to work with you!

   Note: Food Court applications are closed. Only Food Court vendors may prepare food in the festival zone.

   Three-day vendors will be open noon to 8 p.m. Thursday, Friday, and Saturday at the Train Depot, 430 N. Main St. One-day vendors will be open noon to 8 p.m. Saturday, lining Main Street from Central Ave. north to the Train Depot.

   Information regarding load-in and load-out, booth location, and more will be sent with acceptance emails.

4. Contact Name*
6. Business or Organization Name*
8. Address*
10. City*
11. State*
12. Zip*
14. Phone*
15. Alternate Phone
17. Email*
18. Alternate Email
20. Vendor Type*
    -- Select One --Baked goods, snacks, meat, other packaged food items (not preparing food onsite)Art, handmade products, craft goodsInformation boothOther

    Only vendors approved for the Food Court may prepare food onsite.

22. If other, please specify
24. Business or Organization Description*

    Experience El Dorado may use your description for marketing.

26. Product or Service Description*

    List all products to be sold. Merchandise is subject to review and approval. Trademarked items require licensing. Experience El Dorado may use your description for marketing.

28. Process Description*

    For example: All items baked in local cottage bakery; produce grown in Butler County; cups purchased online, design and sublimation by owner. Experience El Dorado may use your description for marketing.

30. Business or Organization Website*

    Enter N/A if your business or organization does not have a website.

32. Business or Organization Social Media Pages*

    Enter N/A if your business or organization does not have social media pages.

33. Product/Booth Photos

    If your business does not have a website or social media profile where we can view your products, please provide photos of your products and booth set up.

35. One-day or Three-day Vendor*

    1. Three-day vendor
    2. One-day vendor
    3. I would like to be considered for both

    Three-day vendors will open noon to 8 p.m. Thursday, Friday, and Saturday at Train Depot, 430 N. Main St. Vendors are responsible for securing their booths overnight.

    One-day vendors will be open noon to 8 p.m. on Saturday, lining Main Street from Central Ave. north to the Train Depot.

    Please select if you would like to be considered as a three-day vendor only, a one-day vendor only, or if you would like to be considered for either vendor type.

36. Three-day Vendors Only

    1. Indoors
    2. Outdoors
    3. No preference

    Three-day vendors may be placed inside the Train Depot, on the Train Depot lawn, or in the Train Depot parking lot. Please select if you have a preference for your booth to be indoor or outdoor, and we will do our best to accommodate.

38. Sales Tax ID Number*

    All federal, state, and local laws governing retail sales tax must be followed. Vendors are responsible for collecting and remitting sales tax. Proof of valid State of Kansas Tax ID is required with application. Enter N/A if you are not selling merchandise.

39. Sales Tax Registration Certificate

    Upload copy of certificate here.

41. Vendor Licensing*

    List license types and numbers. Proof of appropriate licenses must be onsite, including permission to sell trademarked merchandise. Festival vendors are subject to inspection by the Kansas Department of Agriculture and Kansas Department of Health and Environment.

    Enter N/A if licensing is not required for your booth.

42. Vendor Licenses

    Upload copies of licenses here. Food vendors must provide Food Establishment License from the Kansas Department of Agriculture.

44. Number of Booth Spaces

    1. 1

    1. 2

    1. 3

    Indicate the number of 10-foot by 10-foot booth spaces you'd like to reserve. Each booth space will be charged the fee, if applicable.

46. Additional Information

    Merchandise is subject to review and approval. Multi-tier and direct sales businesses will not be approved.

    All vendors must apply and be accepted. Applications close on July 31 at 11:59 p.m. Vendors will be notified via email within two weeks if the application was accepted.

    Information regarding load-in and load-out, booth location, and more will be sent with acceptance emails.

    Vendor Fees

    • Gold Fest Sponsors: Free
    • Non-profit and 501c3 organizations: Free
    • One-day vendors (Saturday only): $75
    • Three-day vendors (Thursday, Friday, and Saturday): $100

    The City of El Dorado will call approved vendors for payment after application is accepted. You may pay over the phone or in person at El Dorado City Hall.  

    Booth Space

    Artisan Market vendors will receive a 10-foot by 10-foot booth space and must stay within their space.

    Vendors must provide their own electricity, using quiet generators or power stations. Vendors must provide their own tents/canopies, tables, and chairs. Tents/canopies must be weighted with at least 25 pounds per pole.

    Marketing

    Experience El Dorado may promote your business or organization on its social media pages. All vendors will be listed on experienceeldo.com.

    Weather

    This is a rain or shine event. Adjustments may be made for extreme heat or severe weather. No refunds or exchanges will be made in event of cancellation by vendor.

    Cancellation by Vendor

    No refunds will be made in event of cancellation by vendor.

Leave This Blank:


48. 1. Receive an email copy of this form.
49. Email address

    This field is not part of the form submission.

50. Submit

* indicates a required field